Debian trademark, EAN, proposed letter, SPI heads-up

Hi.

Summary:

Debian would like to sign, jointly with SPI, a letter stating that we
do not intend to apply for EANs. A draft of the letter is below.

Process:

We (Debian, me specifically) are about to ask Free Software
Conservancy for legal advice - specifically whether there is anything
wrong with this proposed letter.

If the advice is favourable, and subject to comments we get from SPI,
we will sign this letter on behalf of Debian and we would like the SPI
Secretary to sign it on behalf of SPI.

We will need approval from the SPI Board. I doubt there would be any
problem with this, but I thought I should let you know.

I will CC the Board on the request I make to our legal counsel and ask
them to send you a copy of the advice we receive.

Background:

Debian was recently asked by a vendor of Debian CDs to help them
out with an issue relating to EANs. An EAN is the (number
represented by a) barcode which is used to identify physical products
at the point of sale.

Some large online trading platforms prefer everything they sell to
have an EAN where possible. (Presumably this makes their database
management easier or something.) It appears that they particularly
don't want their clients to be selling without an EAN, items that do
have an EAN.

And they want (for some reason) to ensure that products sold without
EANs, which bear trademarks, are sold in that way only with the
consent of the trademark holder. I assume that this is part of their
efforts to try to ensure their clients do not breach trademarks.

After investigating the issues, we (Debian) don't think we want to
issue EANs (in part because Debian provides data files, not physical
embodiments, which probably should not have EANs).

I drafted the letter you find below.

I have now been delegated by the Debian Project Leader to take care of
this issue.

Thanks for your attention.

Regards,
Ian.

=== draft letter ===

RE DEBIAN - EUROPEAN ARTICLE NUMBER (EAN)

To Whom It May Concern

The Debian Project ("Debian") and Software In The Public Interest
Inc ("SPI") wish to make known that:

1. Debian, through its Trusted Organisations including SPI, owns and
controls the trademark "Debian" in various jurisdictions.

2. Debian does not provide European Article Numbers (EANs). Nor do
any of Debian's associated organisations do so on Debian's behalf.

3. Debian and SPI give public permission for products embodying
Debian's software and documentation to be sold, according to the
Debian Trademark Policy (which can be found at
https://www.debian.org/trademark). That policy does not make any
requirement about EANs. Therefore (provided the the policy is adhered
to) we have no objection to Debian branded products being sold without
EANs.

4. Debian do not anticpate this situation changing in the next 2
years. Specifically, we do not expect to be issuing EANs within the
next 2 years.

5. Please therefore allow vendors of Debian merchandise to trade,
notwithstanding any lack of EANs for those products.

6. This is without predjudice, of course, to our right to enforce our
trademarks against anyone found violating our trademark policy. We
are simply saying that lack of an EAN is, in itself, completely fine.

Signed

for the Debian Project for Software in the Public Intere

=== email from trading platform support desk to a Debian vendor ===

From: Support Vendeur ****
To:***
Subject: RE:[CASE ****] Demande de courrier

Dear Seller,

Thank you for contacting ***. My name is **** and it has been a
delight to talk with you on the phone. Once again, thank you for
taking the time to answer me. It is my pleasure to assist you with
your query related with your EAM exemption application.

As regards as your case, I can see that you would like to products from
the brand Debian without having to buy EAN codes.

Please note that in order to do that, as you are not the manufacturer of
the concerned products, you need to apply for an EAN exemption approval.

In order to have your application processed, the fields below should be
populated in the form.

Estimated annual revenue
Condition of your product
Company website
Company description
Brand to be exempted and seller connection to the brand
How do you upload your listings
Number of products needing UPC or EAN exemptions
Justification for UPC or EAN exemptions
Name
Email
Phone
Company name

You also need to prove a letter coming from your manufacturer that
states those facts:

-your manufacturer doesn't provide you any EAN codes.
-your manufacturer allows you to send his products without any EAN
codes.
-your manufacturer is not going to buy any EAN code during the 2 next
years.

Incomplete applications will not be processed. EAN or UPC exemptions
cannot be granted for single ASINs sold in product bundles or in bulk.
With the exception of antique products, the condition of an item for
which an EAN or UPC exemption is requested must be New.

Please find more info about those EAN exemptions requests by clicking on
the following link: ***

No answer is require from your side, but if you have further questions
concerning your sales, please never hesitate to contact *** again [...]

--
Ian Jackson <ijackson(at)chiark(dot)greenend(dot)org(dot)uk> These opinions are my own.

If I emailed you from an address @fyvzl.net or @evade.org.uk, that is
a private address which bypasses my fierce spamfilter.