Board Meeting Log 2008-01-16

Sending this as discussed elsewhere. I'm not sure whether I should
have wrapped lines or not. Comments welcome.

20:10:19 - Topic for #spi: Next Board meeting: Wednesday 16th Jan, 2008 - *19:00* UTC | Agenda at http://www.spi-inc.org/secretary/agenda/2008/2008-01-16.html| http://www.spi-inc.org
19:08:53 <Maulkin> *GAVEL*
19:08:53 <Maulkin> [item 1, Opening] Welcome to today's Software in the Public Interest board of directors meeting, which is now called to order.
19:08:56 <Maulkin> Today's agenda and details of pending resolutions can be found on the web at: http://www.spi-inc.org/secretary/agenda/2007/2007-12-19.html
19:08:59 <Maulkin> [item 2, Roll Call]
19:09:01 <Maulkin> Board members, please state your name for the record. As we have nine board members, quorum for today's meeting is six.
19:09:04 <Maulkin> Guests (including board advisors), please /msg your names to Maulkin if you wish your attendance to be recorded in the minutes of this meeting.
19:09:05 <cdlu> David Graham
19:09:06 <schultmc> Maulkin: wrong agenda :P
19:09:07 <Maulkin> Excapt that URL is wrong.
19:09:09 <schultmc> Michael Schultheiss
19:09:10 <Maulkin> It's in the topuc
19:09:12 <Maulkin> *topic
19:09:13 <luk> Luk Claes
19:09:14 <Maulkin> Neil McGovern
19:09:33 * zobel == Martin Zobel-Helas
19:09:34 <linuxpoet> Joshua Drake
19:09:38 <cdlu> quorum.
19:09:49 <cdlu> Ganneff, bdale, agliodbs not present.
19:10:00 <Maulkin> Tentative regrets from Ganneff
19:10:17 <Maulkin> [item 3, President's Report]
19:10:27 <Maulkin> bdale?
19:10:47 <Maulkin> Well, I guess we can come back to it.
19:10:59 <Maulkin> [item 4, Treasurer's Report]
19:11:00 <Maulkin> Michael?
19:11:19 * schultmc owes bdale a report for our status as of december 31, 2007
19:11:25 * schultmc is still working on that
19:11:46 <linuxpoet> What is the status of floyd and getting it running with the financials?
19:11:52 <schultmc> I'm also planning on contacting our accountants to get recommendations about bookkeepers so we can more easily generate reports
19:12:01 <schultmc> Ganneff should know the status of floyd
19:12:06 * schultmc will ping him
19:12:20 <Maulkin> Anything you need from us today/now?
19:12:30 <schultmc> nope
19:12:42 <Maulkin> Cool.
19:12:50 <Maulkin> All done then?
19:12:56 <schultmc> from me, yes
19:12:59 <Maulkin> [item 5, Secretary's report]
19:13:00 <Maulkin> No specific mail received to secretary(at)(dot)
19:13:13 <Maulkin> [item 6, Outstanding minutes]
19:13:30 <Maulkin> Just last month (December 29th, 2007) to approve
19:13:32 <bdale> sorry, I'm here now
19:13:35 <schultmc> Dec 19
19:13:47 <Maulkin> Sorry, yes, 19th
19:13:49 <bdale> was in a heated discussion in a work meeting
19:13:52 <zobel> Maulkin: URL?
19:14:03 <luk> zobel: topic
19:14:07 <cdlu> http://www.spi-inc.org/corporate/meeting-minutes/2007/board-meeting-december-19th-2007.html
19:14:08 <Maulkin> Linked off the agenda in teh topic
19:14:17 * cdlu was not present and is prepared to abstain
19:14:23 <Maulkin> bdale: wanna carry on? :)
19:14:30 <bdale> Maulkin: happy to if you wish
19:14:57 <Maulkin> bdale: Go for it. Skipped the pres. report until you arrived if you've got anythign for it.
19:14:58 <bdale> are we ready for a vote on the minutes?
19:15:17 * Maulkin moves so.
19:15:23 * schultmc seconds
19:15:26 <Maulkin> Voting started, 7 people (cdlu,schultmc,luk,maulkin,zobel,linuxpoet,bdale) allowed to vote on Approve December 19th, 2007 minutes. - You may vote yes/no/abstain only, type !vote $yourchoice now.
19:15:33 <schultmc> !vote yes
19:15:34 <Maulkin> !vote yes
19:15:35 <bdale> !vote yes
19:15:36 <linuxpoet> !vote yes
19:15:37 <luk> !vote yes
19:15:37 <cdlu> !vote abstain
19:15:41 <zobel> !vote yes
19:15:49 <Maulkin> Current voting results for "Approve December 19th, 2007 minutes": Yes: 6, No: 0, Abstain: 1, Missing: 0 ()
19:15:53 <Maulkin> Voting for "Approve December 19th, 2007 minutes" closed.
19:15:55 <Maulkin> Done
19:16:02 <bdale> ok, thanks all
19:16:07 <bdale> again, my apologies for being late
19:16:15 <bdale> let me back up and give a brief report
19:16:19 <schultmc> actually reviewing the minutes, I have one more treasurer report item for this meeting
19:16:25 <bdale> schultmc: go ahead
19:16:32 <luk> bdale: np, you were still arriving during the meeting :-)
19:16:49 * bdale is glad he didn't miss any votes, and thanks Maulkin for carrying on
19:16:54 <schultmc> As I understand it, our CPA has finished our tax return for 2006 and it's just awaiting my signature and submission to the IRS
19:17:08 <bdale> schultmc: that sounds like good news?
19:17:11 <schultmc> yes
19:17:11 <linuxpoet> yeah!
19:17:15 * Hydroxide cheers
19:17:23 <cdlu> woot!
19:17:35 <bdale> schultmc: I presume you'll get that done this month, then?
19:17:36 <Maulkin> \o/
19:17:40 <schultmc> bdale: yes
19:17:43 <bdale> schultmc: ok, thanks
19:17:47 <bdale> [item 3, President's Report]
19:17:48 <bdale> Just after the start of the year, several board members discussed on IRC the
19:17:48 <bdale> process for gathering together the information for our 2007 annual report,
19:17:48 <bdale> took assignments to deliver the various components, and moved the work in
19:17:49 <bdale> process and some historical documents to online shared version control. A
19:17:49 <bdale> key component that is not ready yet is a financial report, I also have content
19:17:51 <bdale> to deliver. I think we're on track to deliver a 2007 report towards the end of
19:17:54 <bdale> this month, almost certainly before our next board meeting.
19:18:11 <bdale> any comment, or should we move on?
19:18:20 <schultmc> sounds correct to me
19:18:26 <bdale> ok
19:18:26 * cdlu nods
19:18:26 <Maulkin> Works for me
19:18:34 <bdale> [item 7, Items up for discussion]
19:18:34 <bdale> [item 7.1, 2007-12-29.jdd.1 - Madwifi as an associated project]
19:18:34 <bdale> Board members, there's been little email comment about this resolution. Do we need any further discussion, or are we ready to vote?
19:18:45 * schultmc is ready to vote
19:18:50 * Maulkin moves so
19:18:51 * cdlu is prepared to vote
19:18:53 * cdlu seconds
19:19:00 * zobel seconds
19:19:01 <Maulkin> Voting started, 7 people (cdlu,schultmc,luk,maulkin,zobel,linuxpoet,bdale) allowed to vote on Approve resolution 2007-12-29.jdd.1 - Madwifi as an associated project. - You may vote yes/no/abstain only, type !vote $yourchoice now.
19:19:04 <schultmc> !vote yes
19:19:06 <linuxpoet> !vote yes
19:19:06 <cdlu> !vote yes
19:19:08 <Maulkin> !vote yes
19:19:08 <bdale> !vote yes
19:19:10 <zobel> !vote yes
19:19:14 <luk> !vote abstain
19:19:18 <Maulkin> Current voting results for "Approve resolution 2007-12-29.jdd.1 - Madwifi as an associated project": Yes: 6, No: 0, Abstain: 1, Missing: 0 ()
19:19:21 <Maulkin> Voting for "Approve resolution 2007-12-29.jdd.1 - Madwifi as an associated project" closed.
19:19:41 <bdale> great. Maulkin, you'll communicate this to them?
19:19:56 <bdale> or is someone from madwifi present here now?
19:19:57 <linuxpoet> I am contact with them already (just fyi)
19:20:03 <bdale> linuxpoet: right, sorry
19:20:07 * otaku42 is from madwifi.org
19:20:11 * otaku42 is Michael Renzmann
19:20:20 <Maulkin> otaku42: Does madwifi accept? :)
19:20:22 <linuxpoet> congratz otaku42
19:20:24 <bdale> otaku42: oh, you're here! great.
19:20:35 <luk> otaku42: welcome to SPI :-)
19:20:51 <zobel> otaku42: welcome as SPI associated project
19:21:01 <otaku42> madwifi wishes to thank SPI for the invitation and happily accepts
19:21:05 <Maulkin> \o/
19:21:07 <cdlu> yay!
19:21:08 <otaku42> thanks guys :)
19:21:10 <cdlu> otaku42, welcome to SPI :)
19:21:13 <bdale> great. ok, let's move on.
19:21:13 <Maulkin> otaku42: I'll need $stuff from you :)
19:21:15 <schultmc> otaku42: welcome!
19:21:19 <bdale> [item 7.2, 2008-01-08.jdd.1 - Adding Paysimple as a payment provider]
19:21:19 <bdale> Joshua, thanks for investigating payment processors. Do you have any comments to add beyond the text of the resolution?
19:21:22 <Maulkin> Can sort it out afterwards, don't go anywhere :)
19:21:45 <linuxpoet> Only that I am glad to see this finally be processed
19:21:53 <linuxpoet> I will of course answer any questions.
19:21:53 <bdale> Any further discussion, or are we ready for a vote?
19:21:57 <otaku42> Maulkin: i will try to stay for another while and let you know once i have to leave
19:22:05 * Maulkin moves to vote
19:22:07 <linuxpoet> The Treasurer has been aprised and introduced to them
19:22:12 * schultmc seconds
19:22:17 <Hydroxide> linuxpoet: quick wording suggestion: s/Pending/Upon/ ?
19:22:30 <Hydroxide> linuxpoet: (slef is right about the meaning of the word Pending)
19:22:32 <linuxpoet> I honestly didn't see the difference but I am not a wordsmith
19:22:39 <bdale> I'm ok with that change
19:22:53 <schultmc> Maulkin: both of linuxpoet's first 2 resolutions are jdd.1
19:22:55 <linuxpoet> I am indifferent :) if it makes people more comfortable, ok
19:23:02 <schultmc> ah
19:23:02 <schultmc> nm
19:23:05 <schultmc> diff dates
19:23:07 <linuxpoet> right
19:23:09 <Maulkin> schultmc: No they're not :)
19:23:12 <schultmc> heh
19:23:12 <cdlu> friendly amendment, then? :)
19:23:16 * schultmc caught that :)
19:23:33 <Maulkin> linuxpoet: Accept the s/Pending/Upon/ ?
19:23:33 <linuxpoet> I am fine with a friendly amendment
19:23:37 <linuxpoet> Accept
19:23:39 <Maulkin> Cool,
19:23:44 <Maulkin> Voting started, 7 people (cdlu,schultmc,luk,maulkin,zobel,linuxpoet,bdale) allowed to vote on Approve resolution 2008-01-08.jdd.2 - Adding Paysimple as a payment provider. - You may vote yes/no/abstain only, type !vote $yourchoice now.
19:23:45 <zobel> !vote yes
19:23:49 <Maulkin> !vote yes
19:23:50 <linuxpoet> !vote yes
19:23:51 <bdale> !vote yes
19:23:51 <cdlu> !vote yes
19:23:54 <schultmc> !vote yes
19:23:56 <luk> !vote yes
19:24:06 <Maulkin> Current voting results for "Approve resolution 2008-01-08.jdd.2 - Adding Paysimple as a payment provider": Yes: 7, No: 0, Abstain: 0, Missing: 0 ()
19:24:10 <Maulkin> Voting for "Approve resolution 2008-01-08.jdd.2 - Adding Paysimple as a payment provider" closed.
19:24:14 <Maulkin> Pass
19:24:24 <bdale> ok, great. linuxpoet/schultmc I presume you'll collaborate to get this done?
19:24:24 <cdlu> our first unanimous vote fo the day!
19:24:29 <linuxpoet> bdale: Yes
19:24:34 <bdale> let's move on then
19:24:36 <schultmc> bdale: yes
19:24:38 <bdale> [item 7.3, 2008-01-08.jdd.3 - Removal of wxWidgets]
19:24:38 <bdale> Any discussion needed on this one? The email discussion seemed clear to me.
19:24:46 <Maulkin> Seems clear here too
19:24:50 <linuxpoet> Agreed
19:24:54 * cdlu nods
19:24:55 * cdlu moves for a vote
19:24:57 * Maulkin moves to vote
19:25:00 * linuxpoet seconds
19:25:03 <linuxpoet> twice
19:25:04 <Maulkin> Voting started, 7 people (cdlu,schultmc,luk,maulkin,zobel,linuxpoet,bdale) allowed to vote on Approve resolution 2008-01-08.jdd.3 - Removal of wxWidgets. - You may vote yes/no/abstain only, type !vote $yourchoice now.
19:25:06 <luk> !vote yes
19:25:07 <cdlu> !vote yes
19:25:07 <linuxpoet> !vote yes
19:25:09 <bdale> !vote yes
19:25:09 <schultmc> !vote yes
19:25:10 <Maulkin> !vote yes
19:25:11 <zobel> !vote yes
19:25:17 <Maulkin> Current voting results for "Approve resolution 2008-01-08.jdd.3 - Removal of wxWidgets": Yes: 7, No: 0, Abstain: 0, Missing: 0 ()
19:25:20 <Maulkin> Done
19:25:23 <Maulkin> Voting for "Approve resolution 2008-01-08.jdd.3 - Removal of wxWidgets" closed.
19:25:36 <bdale> thanks again, Joshua, for your work in researching and preparing these three for today
19:25:41 <linuxpoet> my pleasure
19:25:46 <bdale> [item 7.4, Discussion of Josh Berkus's board member status]
19:25:46 <bdale> Josh indicated to the board that his future schedule might make it difficult to attend board meetings, and volunteered to step down from the board if that would help ensure we meet quorum. A reading of the bylaws indicates that it would make no difference to our quorum requirements, and I think I saw Josh indicate since that he may be more available than he thought. Does that mean Josh should just stay on the board until elections naturally happen this yea
19:26:06 <linuxpoet> I would like to offer a compromise
19:26:10 <bdale> ok
19:26:22 <linuxpoet> Allow Josh to stay on board till next election with consideration *but* we need to appoint another board member
19:26:31 <linuxpoet> We almost didn't make quorum today
19:26:34 <cdlu> bdale, unless he is to be ejected per the attendance policy, which I'm not sure of his status within, his disposition is, imo, entirely his discretion. it'd certainly be easiest if he stepped down at election time though.
19:26:43 <luk> linuxpoet: we are 7?!
19:26:46 <cdlu> linuxpoet, we're superquorate today.
19:26:52 <cdlu> 7/9 requirement is 6
19:26:56 <cdlu> if we have 10 our quorum becomes 7.
19:27:04 <linuxpoet> bdale you almost didn't make it
19:27:05 <linuxpoet> and...
19:27:16 <linuxpoet> The *only* reason I did is because I was actually on server and cdlu invited me
19:27:24 <linuxpoet> I had completely forgotten
19:27:31 <cdlu> linuxpoet, that's SOP. I /invite anyone connected who is not in channel.
19:27:32 * linuxpoet is just trying to be honest
19:27:43 * cdlu notes board members are responsible for remembering board meeting times.
19:27:48 <luk> well Maulkin didn't send a reminder which was near meeting time :-)
19:27:49 <linuxpoet> Yes I know :)
19:27:55 <Maulkin> (see, I shouldn't send reminders a week in advance)
19:28:00 <schultmc> heh
19:28:00 <bdale> right, meeting quorum was a serious problem for us for a while, but we've been doing well the last year plus
19:28:03 <cdlu> maulkin, two hours is just right. ;)
19:28:08 <Maulkin> 2 hours before is perfect.
19:28:10 <linuxpoet> bdale: I am just offering a safety net
19:28:14 > * slef notes alarm clocks (and dictionaries) are free on debian
19:28:21 <linuxpoet> it certainly wouldn't hurt us to add a board member
19:28:30 <cdlu> yes it would :)
19:28:31 <schultmc> it would increase quorum which could hurt
19:28:34 <cdlu> it would make our quorum 7.
19:28:51 <linuxpoet> oh argh
19:28:55 <cdlu> replacing josh would be fine, but just adding someone else makes our quorital lives more difficult.
19:28:57 <bdale> right, my thinking is that we either keep Josh as is, or we replace him, going down a member doesn't help and adding a member doesn't help
19:28:59 <cdlu> if I can be allowed to coin a word.
19:29:00 <linuxpoet> select 10 * .66;
19:29:00 <linuxpoet> ?column?
19:29:00 <linuxpoet> ----------
19:29:00 <linuxpoet> 6.60
19:29:05 <luk> so we should add 3 board members or just replace agliodbs
19:29:06 <bdale> which is 7
19:29:08 * cdlu agrees with bdale
19:29:12 <cdlu> luk, hehe
19:29:22 <Hydroxide> linuxpoet: and the smallest integer not less than 6.60 is 7
19:29:29 <bdale> so I'm inclined to keep Josh as is, since that's simplest, and let this resolve itself naturally at election time
19:29:35 <linuxpoet> Hydroxide: right
19:29:46 * Maulkin nods
19:29:50 <cdlu> bdale, unless he's otherwise ousted per attendance policy, ya.
19:29:54 <linuxpoet> bdale: I will defer to that as long as we continue to meet quorum
19:30:14 <bdale> ok, then I think we're done with this item? ball remains in Josh's court?
19:30:19 * Maulkin nods.
19:30:21 * cdlu agrees with that
19:30:22 <linuxpoet> agreed
19:30:22 <luk> keeping him on board would be fine with me, I only hope he is also fine with it
19:30:35 <bdale> luk: he said he was, we have to take that at face value
19:30:35 <Maulkin> I'll assume Josh has permanent regrets, similar to Hydroxide last year
19:30:41 <bdale> Do any board members have other items for discussion they would like to address briefly?
19:30:52 <cdlu> attendance policy counts regrets for half-point or something doesn't it? :)
19:30:57 <cdlu> bdale, not I.
19:30:59 <Maulkin> ish.
19:31:01 <schultmc> regardless of josh's board status, he's volunteered to continue as assistant treasurer
19:31:02 <Hydroxide> Maulkin: hey, I managed to attend a lot of those :)
19:31:06 <Maulkin> I'll work out attendance thing for next meeting
19:31:10 <bdale> k
19:31:19 - aglio2!~kvirc(at)adsl-63-195-55-98(dot)dsl(dot)snfc21(dot)pacbell(dot)net has joined #spi
19:31:21 <linuxpoet> aglios is about to be here
19:31:21 <bdale> speaking of which...
19:31:24 <bdale> [item 8, Next board meeting]
19:31:24 <bdale> Neil? I believe our default would be Wednesday 20th Feb, 2008 - 19:00 UTC?
19:31:24 <cdlu> oh speak of the devil
19:31:29 <Maulkin> .oO(Can I go have my tea yet? :P)
19:31:31 <aglio2> sorry
19:31:35 <aglio2> a little distracted today
19:31:38 <aglio2> for obvious reasons
19:31:41 <Maulkin> bdale: Ack.
19:31:44 <cdlu> aglio2, we're going with the status quo. you are free to do what you like with your board seat. :)
19:31:47 <luk> 20th Feb wouldn't work for me
19:32:12 <bdale> I'll be in an all-day work meeting that day, but should be able to run the meeting regardless.
19:32:21 <aglio2> can you appoint a replacement?
19:32:25 <cdlu> 20th feb works for me.
19:32:31 * zobel is not sure i can attend any feb meeting.
19:32:35 * schultmc starts a new job 2008-01-28 - as far as I knoew feb 20th will still work for me
19:32:38 <schultmc> know
19:32:43 * cdlu motions to josh's comment
19:32:47 <linuxpoet> seconded
19:33:10 <cdlu> feb 20th works for me.
19:33:23 <linuxpoet> I have an option for replacement if people are interested
19:33:30 * linuxpoet is not sure how this works
19:33:30 * Hydroxide is available to attend all board meetings between now and the start of the next board's term, and will run in the next board elections regardless of who's appointed
19:33:34 <bdale> we can talk about appointing a replacement for Josh, but I think we can do that by email unless there's a specific proposal we can close on without much discussion today?
19:33:34 <cdlu> bdale, I propose that we call for nominations immediately for the new board seat, from which the board will select a name on february 20th.
19:33:52 <cdlu> to serve only until the election in july.
19:34:03 <bdale> cdlu: that's an interesting approach. can the board select from such a list, or do we need an election?
19:34:05 <luk> feb 20th doesn't work for me
19:34:11 <linuxpoet> bdale: we can appoint
19:34:22 <cdlu> bdale, election resolution calls for mid-term appointments to be appointments.
19:34:27 <bdale> in that case, I'm ok with cdlu's proposal
19:34:39 <bdale> aglio2: that work for you?
19:35:21 <Maulkin> I'll mail the lists then.
19:35:21 <bdale> Maulkin: meanwhile, I see luk has a problem with the 20th, but it looks like it's ok otherwise. we go with it?
19:35:25 <zobel> that would be a public vote?
19:35:36 <bdale> at the board meeting, I presume so
19:35:41 <cdlu> zobel, unless you want to move for secret ballot. we don't have any precedent. :)
19:35:52 <Maulkin> zobel: it's appointment, so consensus or whatever.
19:36:11 <linuxpoet> I suggest we consensus on @board and appoint @meeting
19:36:16 <bdale> ok
19:36:28 <bdale> that makes more sense to me too
19:36:29 <aglio2> sure
19:36:31 * luk seconds linuxpoet
19:36:43 * cdlu nods
19:36:52 * zobel seconds linuxpoet
19:36:56 <cdlu> let's not forget to reach that concensus then. :)
19:37:01 <luk> lol
19:37:02 <Maulkin> I'll make something up after reading resolutions a bit more and email
19:37:03 <bdale> so Maulkin will call for interest, the board will discuss on -board, and we'll publicly approve an appointment at 20th Feb mtg
19:37:12 <linuxpoet> agreed
19:37:25 <aglio2> one thing you should think about though: there will be a request that the board select the runner-up from the last election
19:37:29 * cdlu thinks we have concensus and can put this issue to bed
19:37:44 <linuxpoet> cdlu: agreed
19:37:49 <bdale> since I think it was lost in the noise before, do any board members have other items for discussion they would like to address briefly?
19:37:56 <Maulkin> do we have concensus about getting concensus?
19:37:57 <linuxpoet> I have a couple
19:38:01 <bdale> aglio2: noted, but I don't think the board need feel bound by such a request
19:38:03 <zobel> bdale: /me not
19:38:05 <luk> aglio2: appointment is appointment, the runner up is free to nominate
19:38:06 <cdlu> maulkin, unless you want to vote on having a vote? :)
19:38:16 <bdale> linuxpoet: go
19:38:47 <linuxpoet> First I want to thank everyone for moving forward with the new financial provider. I believe it will be a great help to our affiliated projects.
19:39:30 <aglio2> yeah, looks good
19:39:36 <linuxpoet> Second I wanted to toss the idea out there for your minds on a affiliated project committee whose sole purpose would be to work directly with the liaisons to help them get the most out of SPI and allow them to proactivelly communicate with us.
19:40:02 <bdale> ok, that's an interesting idea
19:40:13 <bdale> good topic for email discussion
19:40:15 <bdale> anything else?
19:40:30 <linuxpoet> Lastly, I would like firm committments on when floyd will maintain our financial records and when the member purge will be done.
19:40:51 <bdale> schultmc/aglio2?
19:41:15 <schultmc> Ganneff is setting up the necessary bits on floyd and needs to coordinate with aglio2
19:41:28 <bdale> timing?
19:41:31 <schultmc> Maulkin, luk, and I need to work on the member purge
19:41:41 <linuxpoet> aglio2 based on your available time, I offer my time to help you with whatever needs to be done.
19:41:46 <schultmc> by 2008-01-31 was the original timing for the data transfer
19:41:55 <bdale> schultmc: still seem feasible?
19:41:57 * schultmc can also help out if given access
19:41:59 <cdlu> linuxpoet, I'd like to either have a permanent/on-going member purge keeping our rolls to who actually wants to be a contributing contributing member, or not worry about the purge until by-laws committee has been restruck, met, come to a concensus, and is ready for a plebiscite.
19:42:00 <aglio2> once PHP & Postgres are installed on floyd, I can move the existing stuff quickly
19:42:00 <schultmc> bdale: should be
19:42:13 <linuxpoet> cdlu: I like the first option
19:42:21 <bdale> ok, then we'll expect the transfer of data by the end of Jan 2008
19:42:25 <cdlu> me too, but it gives membership ctte plenty of work.
19:42:28 * schultmc has a week and a half before starting his new job so should have plenty of time to help as needed
19:42:54 <luk> cdlu: if we go that route, it should be automated of course
19:43:02 <linuxpoet> luk: good lord of course :)
19:43:05 <schultmc> cdlu: per the bylaws this should be an annual thing iirc
19:43:10 <bdale> an annual process preceeding annual meeting and associated votes seems like it would suffice?
19:43:18 <luk> schultmc: wrong
19:43:24 <schultmc> hrm
19:44:09 <luk> schultmc: the Membership Committee has to take care of it, though I don't see any more requirements
19:44:11 <bdale> ok, this discussion looks like it could drag out. let's agree that we have a known time objective for the data transfer to floyd, and move the membership culling process discussion to email?
19:44:21 <cdlu> schultmc, this is all it says on the topic:
19:44:22 <cdlu> Contributing Members
19:44:22 <cdlu> Contributing memberships are open to persons and organizations who have made significant contributions to the free software community, as determined
19:44:22 <cdlu> by the membership committee.
19:44:22 <cdlu> The membership committee and its charter will make reasonable and fair procedures for these determinations, including for acquiring necessary
19:44:22 <cdlu> information such as lists of projects a prospective member has participated in or testimonials, and for regularly reviewing the status of contributing
19:44:22 <cdlu> members.
19:44:22 <cdlu> If a contributing membership is not renewed, the member's status will be downgraded to a non-contributing member.
19:44:25 <bdale> linuxpoet: is that adequate for today's meeting?
19:44:32 <cdlu> so the policy is membership committee's to make.
19:44:35 <linuxpoet> bdale: not to be anal but I would like a goal
19:44:37 <linuxpoet> stated
19:44:46 <bdale> linuxpoet: propose something, then
19:44:57 <linuxpoet> by the next board meeting
19:45:17 <bdale> linuxpoet: my own bias is that I'd like the list of contributing members culled before the voting around our annual meeting
19:45:33 <bdale> a defined process for doing so by our next meeting?
19:45:48 <linuxpoet> My push is for us to be more proactive with our members.
19:45:53 <linuxpoet> bdale: I can defer to that
19:46:02 <cdlu> if members.spi-inc.org simply expires all contributing members automatically annually, unless they are board members - specifically exempt in the by-laws - and have to manually request a renewal, the problem will take care of itself.
19:46:06 <Maulkin> bdale: I think we can close.
19:46:10 <bdale> Maulkin, et al, is a target of a plan for the culling process by next board meeting acceptable?
19:46:19 <luk> yes
19:46:20 <schultmc> that sounds reasonable to me
19:46:24 <Maulkin> Fine by me
19:46:27 <bdale> ok, great.
19:46:35 <bdale> Ok, thank you to everyone present for participating today. Enjoy the holidays!
19:46:35 <bdale> *GAVEL*

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